The Immigration Reform and Control Act of 1986 (IRCA) legally mandates that U.S. employers verify the employment eligibility status of newly-hired employees. IRCA made it unlawful for employers to knowingly hire or continue to employ unauthorized workers. In response to the law, the Immigration and Naturalization Service (INS), now an integrated component of the Department of Homeland Security (DHS), created Form I-9 and mandated its accurate and timely completion by all U.S. employers and their employees.
Ai’s suite of I-9 compliance services can be engaged individually or together. The systems are integrated so that data entry can be minimized.
Ai’s offering for our Electronic I-9 System looks exactly like the paper I-9 that all employees must complete at the commencement of their employment. An electronic process ensures that the I-9 is completed properly and consistently in the event of an audit, eliminates compliance mandates regarding storage of sensitive information and has a notification system built in to alert employers if the eligibility status of their employees is going to change.
- Use an error-detecting electronic Form I-9, virtually eliminating processing errors and simplifying the document completion process.
- Electronically sign using E-Sign Act compliant click-to-sign solution.
- Electronically store and retrieve active and inactive I-9 Forms, providing anytime, anywhere secure paperless access for updating, re-verification and governmental inspection as dictated by law.
- Receive automated alerts 90, 60 and 30-days in advance of the expiration of employees' work authorization documents, enabling employees to apply for renewal of their work authorizations, greatly increasing the probability that they can legally continue to work without interruption.
- Simplify and improve the efficiency of your Form I-9 employment verification process.
- Provide Executive Management with the peace of mind that your employees' Social Security and Immigration documents are valid.
- Substantially decrease human errors in completing I-9 Forms.
- Cost-effectively reduce your exposure to government audits, financial penalties and negative publicity resulting from non-compliance.
- Improve the accuracy of your payroll and tax reporting and virtually eliminate SSA inquiries concerning unmatched Social Security accounts.
- Create a paperless, electronic Form I-9 storage and retrieval system.
|
Many states currently mandate that employers verify an employee’s work eligibility through the E-Verify System (formerly called the Basic Pilot). More and more states are adopting this requirement.
Information can be taken from the I-9 form and submitted directly to the Department of Homeland Security and Social Security Administration to verify eligibility to work in the United States. The result is instantaneous.
- the legal "right to work" status of newly hired employees and receive a confirmation number from the Department of Homeland Security.
- Easily identify current employees with mis-matched Social Security number(s), through the SSA's Social Security Number Verification Service (SSNVS).
- E-Verify system can be confusing, particularly in the case of Non-Confirmations. There are a complex set of steps that must be followed. Our system provides all notices in English and Spanish and sends email alerts to notify employers when they need to take action.
- Provide a more stable workforce by reducing disruptive and costly turnover of legally unauthorized employees.
- Ensures consistency in handling of employment eligibility that is trackable.
- Demonstrate "Good Faith" compliance with the employment verification provisions of IRCA through participation in the government's Employment Verification Program.
- Protect U.S. jobs for individuals who have a legal right to work in the United States.
- Help reduce the country's spiraling identify theft crisis.
|
|
