Applicant Verification Searches


An Accreditations & Certifications verification will verify that the individual has the stated credentials, that they are current and will provide expiration information, if applicable.

UCC Filing (Uniform Commercial Code)

A UCC Filing Search will provide the date of the filing, the debtors name and the names of any secured parties. Some states may include State and Federal Tax Lien information.

The UCC Filing Search is conducted at the state level.

Helpful in the evaluation of indebtedness of individuals or companies.


An Employment Verification is an important component of any screening program. Ai's employment verification confirms information that an individual has provided on their resume for work history.

Information returned is based on each company's policy, and may include dates of employment, position, salary and eligibility for rehire.

Ai's statistics show that more than 40% of resumes contain fictitious information. Education and employment history are two of the most falsified pieces of information on a resume.

DOT Employment

Using the Safety Performance History Request forms, Applicant Insight will verify the most recent three years of DOT employment history.

Request include verification / drug & alcohol controlled substances testing records and accident information This information is requested in compliance with Department of Transportation Regulations '40.25(g) and '382.405(f) and (h).

Personal and Professional References

Ai’s personal and professional references are detailed interviews with provided contacts. Ai takes the time to ask critical questions that address performance, personal management and behavior trends.

This search will also indicate if there are any disciplinary actions if such information is available.

Professional License, Credentials, and Certifications

Applicant Insight's professional license, credentials and certifications verification confirms that an individual holds licenses and/or credentials that are claimed and confirms the date of issue and current status.

The verification will note if expiration is applicable.

This search will also indicate if there are any disciplinary actions if such information is available.

Biographical Affidavits

Applicant Insight will process your Biographical Affidavits, obtaining all state required information.

Trade Reference

Supply Applicant Insight with a list of trade references given by a business and we will conduct telephone interviews and obtain information such as:

  • The capacity in which the reference interacted with the business in question
  • Relevant dates of engagement
  • Monthly or annual business volume
  • Comments as to their overall experience in conducting business with that entity


Education is the most falsified piece of information provided by applicants on their resumes.

An education verification ensures that your applicant possesses the level of education as declared on their resume and provides verification of diplomas and degrees received and dates of attendance at a given institution.

Ai's statistics show that more than 40% of resumes contain fictitious information.

Verification Best Practices:

What Clients Need to Know

The Verifications Best Practices guide is an extremely helpful tool that was generated by the Best Practices Committee of the Professional Background Screening Association (PBSA). Personnel from Ai who sit on this committee spent a lot of time lending their knowledge and experience to help develop this piece. The guide is intended to ensure that dollars spent on verification's efforts go the furthest and also help to cut down on turnaround time.


Best Practices Guide


Please let us know if you have any questions regarding this guide. Verification of employment, education and references are an important component of any background screening program and we are happy to provide this useful tool to help our clients realize the greatest success in conducting these searches.

Our Services

Industry Specific Solutions

Frequently Asked Questions

Is a federal criminal search the same thing as a National Criminal Insight search?

No, federal criminal searches are searches of the U.S. Federal District Courts and are searched by jurisdiction. These searches provide results on suits filed by the federal government such as drug trafficking across state lines, gambling, kidnapping and bank robbery. Federal crimes are also categorized as misdemeanors or felonies.

Why does your report say that you provide criminal information for a minimum of seven years?

Applicant Insight reports criminal results for a minimum of seven years and will report more if readily available through the court index or repository. Applicant Insight will not report a charge over seven years if it is unable to determine the disposition of the case.

Do you provide nationwide searches?

Applicant Insight provides a National Criminal Insight Search. This searches a compilation of various databases such as county and state criminal databases, sex offender registries and more throughout the United States and is frequently referred to in the industry as a "national search". The clarification is that it does not search every county in every state. Rather, it casts a wide net and may very well pick up data in states that you might otherwise not run.

What is the difference between verifying credentials and verifying licenses?

Applicant Insight will verify credentials, including technical or other training courses, as well as professional licenses such as insurance broker licenses. These two types of searches are done through different agencies, and occasionally the results are not available to the public.

What are the extra fees that I have to pay?

The background screening industry incurs access fees for some of the searches performed. Examples of these are court fees, state driving record fees, automated verification fees, etc. Applicant Insight passes these fees directly to our clients as they occur. Applicant Insight has provided lists of known fees on this website.

What's the value of a county level criminal search when a statewide or National Criminal Insight search is available?

County searches provide a narrow scope of search whereas statewide and national searches cast wider nets. The negative aspects to statewide searches is that the county courts may not regularly report case data to the state repositories; some statewide searches have long turnaround times, require high state fees and/or specific releases; and not every state has a statewide repository available to the public. National searches again cast a wide net, but do not cover every county in every state. When thinking about your due diligence, it is generally thought to be better to perform county searches where the applicant has revealed living and developed from a social security trace and then supplemented by statewide and National Criminal Insight searches.

Why do some searches take longer than the average 1 - 3 business days turn around time?

There are extenuating circumstances that can delay results of searches. Typically, these are determined by court personnel or repository agencies. A researcher may be able to easily determine whether an applicant is clear in a court by checking a public access index, but have to submit the search to a court clerk for processing if there is a possible record. It is up to each court and its clerks to determine how quickly the results are returned. Applicant Insight compiles data of courts and jurisdictions where there are known turnaround delays and posts them to this site. Employers and educational institutions may also cause delays due to short staffing, poor record keeping, vacations, summer breaks, etc.

Will your background research provider check the AKA's and aliases of a prospect's name?

Our researchers will search every name submitted for each jurisdiction. Remember that researchers charge per name searches and so does Applicant Insight. It is fairly common to find records on an alternate name. One way you can limit your cost is to have the applicant identify during what years each name has been used. As an example, you would not run a woman's maiden name if she's been married for thirty years.

Does the company have an on-site compliance officer to help applicants and clients with reports and questions about legal issues?

Applicant Insight does not employ legal staff and therefore, does not give legal advice to our clients. We have designated Compliance staff on-site who are knowledgeable about the industry, our sources and can answer general questions as well as point clients in the right direction to obtain specific information. Similarly, our senior management team has been in the industry for many years and is always happy to help clients with industry questions as needed.

Can your company service organizations with multiple locations?

Applicant Insight services clients nationally and is able to tailor your program to fit your organization through security level access to ordering, review of results, billing, etc.

Would it be better for me to order basic employment verifications or supervisor verifications?

When deciding what type of employment verification best suits your needs, you should consider what you do with the results as well as how likely you are to get more than a standard answer after all. More and more companies will not allow their management or supervisors speak to outside employers for fear of litigation. Rather, those calls are referred to Human Resources who only reveals the time of service, title, and perhaps whether the person is eligible for rehire. Your success rate for the completion of employment verifications will improve greatly if you determine at the setup of your account that you wish only to have basic verifications performed because we can go directly to HR for the results without trying to catch a supervisor on an often busy floor to call us back. For more information regarding verifications of employment and education searches, please read our Verifications Best Practices brochure.

Do you perform audits on your internal processors?

Applicant Insight utilizes designated quality control personnel that review all results prior to releasing the report to our client. In addition, Applicant Insight utilizes our Compliance Department to perform monthly audits of our internal and external suppliers of information. Similarly, since all disputes come directly into our Compliance Department, any dispute yielding different information than originally provided results in thorough auditing.